HR Alert April 25, 2017 Navigating Complex Mandates

Bonus HR Alert – April 25, 2017

Navigating Complex Mandates:  The DBA, The SCA, and The ACA | Boon or Bust:  Participant Loan Programs | Upcoming Speaking Engagements

Anne Tyler Hall Featured at Warren Averett’s 2017 Accounting Forum for Educational Institutions and Other Nonprofits

Thanks to all who attended last Friday’s forum!


 

Upcoming Speaking Engagements

May 3:  One AmericaMay 16:  Greenspring Wealth Management

August 3:  Burnette Insurance

 


Participant Loan Programs: Boon or Bust?

 

 

Participant loan programs are a popular feature within retirement plans. Under a participant loan program, participants borrow money from the retirement plan in exchange for a promissory note, and the borrower’s retirement account is used as collateral. Plan participants appreciate these programs for the flexibility they offer, and they often feel more secure contributing to their retirement plan knowing they can borrow money from the plan in the event of an emergency. Participants save for the long term with confidence, knowing they are not compromising their short-term financial security.

For plan administrators, participant loan programs are a boon and a burden. While loan programs make for a more attractive retirement plan and encourage confident participant contribution, the administrative requirements can be taxing. These requirements control nearly all aspects of the loan program, including the loan amount, the term of the loan, and the amortization rate. Failure to follow the numerous statutory and regulatory requirements can lead to participant taxation on loan amounts or even disqualification of the entire plan, and staying within the legal boundaries of plan loans requires diligent administration.

Unless they meet a multi-pronged prohibited transaction exemption, participant loans are “prohibited transactions” (defined in ERISA § 406). Among the exemption requirements are: (i) operation of the loan program according to a written plan or policy and (ii) treatment of all participants on a reasonably equivalent basis. Additionally, qualified plan anti-assignment rules generally forbid participants from using their account balances as collateral for loans. Improper participant loans are treated as early plan distributions, and the participant must pay tax and penalties on the loan amount. However, an exception does exist for participant loans meeting the prohibited transaction exemption.

Proper establishment and administration of participant loan programs can be challenging and technical, and failure to follow loan program requirements negatively affects the borrowing participant and the plan itself.Contact Hall Benefits Law with questions regarding operation or establishment of retirement plan participant loan programs.
 

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 Bonus HR Alert


Navigating the Complex Mandates of the DBA, the SCA, and the ACA
The Davis-Bacon Act of 1931, as amended (“DBA”) applies to contractors and subcontractors performing federally funded or assisted contracts of more than $2,000 for construction projects or the alteration or repair of public buildings or public works. Under the DBA, employers are required to pay laborers and mechanics an amount equal to what other laborers and mechanics would receive in wages and fringe benefits for similar projects in the local area. In 1965, Congress passed the McNamara-O’Hara Service Contract (“SCA”). The SCA requires general contractors and subcontractors performing services for the federal government or the District of Columbia in excess of $2,500 to pay service employees in a variety of different classes at least the prevailing wage rates and fringe benefits found in the local area or rates (including prospective increases) contained in a predecessor contractor’s collective bargaining agreement. Services for SCA purposes include, but are not limited to, security and guard services, janitorial services, and cafeteria and food services. Under the DBA and the SCA, employers may satisfy any fringe benefit requirements by paying a cash equivalent of the applicable fringe benefit.

In 2017, the Affordable Care Act (ACA) imposed yet another requirement on employers. Although ACA does not mandate additional wage requirements on employers, it does, under the Employer Shared Responsibilities provision, require certain employers, identified as applicable large employers (ALE’s), to: (i) provide their full-time employees with affordable health coverage that provides minimum value, or (ii) make an employer shared responsibility payment to the Internal Revenue Service (IRS) if it does not offer a health plan and one full-time employee purchases health insurance through the marketplace and receives a premium tax credit.

The provisions of the DBA, the SCA, and the ACA can be confusing and frustrating for employers trying to navigate the maze of benefit requirements mandated by such laws.  Some of the issues facing employers struggling to meet the requirements of the DBA, SCA, and ACA include:

  • Whether an employer is required to furnish an employee with cash or another fringe benefit under the DBA or the SCA if that employee declines health care.
  • Whether the health plan mandate under the ACA is considered a legally required benefit under Federal or state law. Such a scenario  would preclude an employer from receiving a credit towards its fringe benefit obligations under the DBA or the SCA. For example, payments for worker’s compensation benefits cannot be credited by an employer towards its fringe benefit obligations under the DBA or the SCA.
  • Whether an employer may receive credit toward its fringe benefit obligations under the DBA or the SCA for any shared responsibility payments it makes under the ACA.

Because the DBA, the SCA, and the ACA are distinct laws, the Department of Labor requires that employers fulfill the mandates under each law without regard to the others. Fortunately, the DOL has provided guidance on the issues outlined above:

No, an employer’s fringe benefit obligations are not alleviated under the DBA or the SCA simply because an employee declines health care coverage. 

The DOL has stated that because an employer may choose how it satisfies its fringe benefit obligations under the DBA and the SCA (unless subject to a collective bargaining agreement), it controls whether an employee will be given the option to decline or accept the health plan. As such, if an employer decides to provide its employees with the option of declining health care coverage, and an employee opts to do so, then the employer must still satisfy its obligations under the DBA or the SCA and provide the employee either cash or another bona fide fringe benefit.

Yes, employers may continue to take credit for their contributions to a health plan as required under the ACA.

The DOL has advised that the ACA’s health plan requirement is not a legally required benefit because the employer has the choice of providing the health plan or making a payment to the IRS. Therefore, employers may continue to take the DBA or the SCA credit for their contributions to qualifying health plans.

No, an employer liable for the shared responsibility payments under the ACA may not use the payment as a credit toward its fringe benefit obligations under the the DBA or the SCA.

Because an employer’s shared responsibility payment does not confer a benefit to the employee, the payment of the shared responsibility payment is not creditable to an employer’s fringe benefit obligation under the DBA or the SCA.

For specific questions regarding the interplay of the DBA, the SCA, and  the ACA, contact Hall Benefits Law.

Thank you to Laura Delavan of Sterling Risk Advisors for suggesting this article topic.

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Hall Benefits Law, LLC brings the unique qualities of availability and approachability, as well as thought provoking discussion that greatly assists us with our clients. Anne Tyler is always willing and available to bring her knowledge and expertise about health care law which eases any concerns about compliance. In a client meeting to discuss the Affordable Care Act, Anne Tyler’s unique way of presenting complex information in an easy to understand manner enabled the client to formulate an action plan. She is an absolute pleasure to work with.
Jeff KochDirector of Benefits & Marketing Communications |Resource Alliance
Anne Tyler is an energetic and conscientious attorney with experience in compliance issues for ERISA and Benefits matters, having worked at some of the most prestigious law firms in the Southeast. She is also very personable, which is a great combination.
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Hall Benefits Law, LLC assisted me with review, documentation, and a written opinion for a specific DOL situation. Anne Tyler is professional as well as personable, articulate, and knowledgeable on the subject for which I hired her. Working with someone who has personality and good communication skills is not necessarily a common attribute. Anne Tyler brings these attributes. The price for the work done, independent research as well as client presentation, was very fair and I would be happy to recommend Anne Tyler to any associate or colleague in need of her legal expertise.
H.W. YoungbloodPresident |Financial Network Associates, Inc.
Anne Tyler is great at interpreting the law. Her research and easy to understand documents are professional, organized, thorough and delivered in a timely manner. We appreciate her accessibility and willingness to offer suggestions and meet with our clients in person or via phone for meaningful discussions and getting answers quickly.
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Anne Tyler is a true expert in her field, and I am honored to refer my clients to her. All that I have referred to her are always impressed with her knowledge, compassion, and ability to give her clients clarity and creative solutions. I highly recommend Anne Tyler to anyone who is looking for an employee benefits attorney; she knows how to get results.
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Anne Tyler is an excellent advisor with a true command of ERISA and Benefits law.  She is an effective communicator and a favorite of clients and colleagues.
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